Complete Wedding Vendor & Supplier Checklist 

• Full-Service Wedding Planner

• On-the-Day Coordinator

• Budget & Logistics Manager
  Why You Need Them: They handle planning, timing, and vendor coordination so you can focus on enjoying your big day.

• Prenup/E-session Venue

• Wedding Day Preparation Venue

• Ceremony Venue (church, garden, beach, etc.)

• Reception Venue (ballroom, resort, backyard, etc.)
  Pro Tip: Some venues offer in-house catering, styling, and rentals.

• Photography team (at least 2 photographers)

• Wedding Videographer (at least 2 videographers)

• Drone Operator (optional)
  Must-Have: They capture every important moment and preserve your wedding story forever.

• Bride’s HMUA

• Groom’s Grooming Artist (optional)

• Bridesmaids/Entourage HMUA

• Touch-up Team (optional for long events)
  Tip: Book a trial session before the wedding day.

• Prenup Attires

• Bridal Gown / Bridal Designer

• Groom’s Suit / Tuxedo

• Secondary outfits (reception, after-party)

• Bridesmaids’ Dresses / Entourage Attire

• Barong/Terno/Filipiniana (if applicable)

• Accessories & Jewelry

• Shoes

• Robes / Prep Outfits

• Ceremony Decor

• Bridal Bouquet, Bridesmaids’ Bouquets

• Boutonnieres, Corsages

• Reception Centerpieces

• Aisle & Altar Setup
  Can be bundled with event styling and rentals

• Main Catering Service

• Dessert Bar / Grazing Table / Sweets Corner

• Bar Service / Cocktail Station / Mobile Bar

• Cake Supplier (custom wedding cake)

• Note: Some venues offer in-house catering as part of the package.

• Ceremony Musicians (string quartet, pianist)

• Reception Band or Acoustic Performer

• Wedding DJ / Emcee

• Sound System & Lights Provider

• Live Performers

• Save-the-Dates

• Wedding Invitations (digital or printed)

• Wedding Programs / Missals

• Table Numbers / Escort Cards

• Welcome Sign / Seating Chart / Signages

• Thank You Cards

• Bridal Car

• Groom’s Transportation

• Guest Shuttles / Vans

• Entourage Transport
  Optional: Vintage car rental or custom bridal vehicle

• Wedding Cake

• Cupcakes, cookies, or edible giveaways

• Personalized Gifts for Guests

• Entourage Tokens

• Edible or Useful Souvenirs
  Tip: Choose practical or local handmade items to add meaning

• Mood / Ambient Lighting

• Uplighting, Fairy Lights, Chandeliers

• LED Wall / Projector for AVP

• Stage Design / Backdrop

• Tables & Chairs (if not provided by venue)

• Tableware & Linens

• Tent Rentals (for outdoor weddings)

• Lounges, Arches, Backdrops, Drapes

• Officiant / Pastor / Priest

• Ring Bearer Items (pillow, box)

• Unity Candles / Cord / Veil

• Marriage License & Documents

• Event Stylist

• Backdrop or Floral Arch Creators

• Photobooth & Styling Booth

• Neon Signs / Monograms

• Tablescapes & Props

• Photobooth Services

• Onsite Photo/Video Editors (for same-day edit or onsite print)

• Instant Print Souvenirs

• Slideshow / AVP Production

• Master of Ceremonies (MC)

• Coordinator (to assist MC)

• Games Coordinator or Hosts

• Surprise Performers / Flash Mob

• Church/Officiant Requirements

• Marriage License

• Permits (if outdoor/public venue)

• Supplier Contracts & Receipts

Create a wedding vendor checklist spreadsheet that includes:

• Vendor Name & Contact Info

• Services Included

• Payment Schedule

• Meeting Dates / Delivery Timeline

• Notes & Preferences